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General Information

Registration onsite

Venue: Spier Wine Estate, Conference Centre Foyer

The registration and help desk will be operational during the following times:

Thursday, 17 February 2015: 12h00 - 20h00

Friday, 13 February 2014: 07h00 - 18h00

Onsite payment policy

Credit card facilities will be available on site to facilitate your payment.  If you have not yet made payment for your registration or any part thereof, the outstanding amount needs to be settled in full for access to the Conference.  Please contact Lauren Gleeson (lauren@soafrica.com) to make payment arrangements prior to the start of the Conference.

Only the local currency of South African rand (ZAR) and credit cards will be accepted for payments.  The currency of the rand is denoted by the symbol R, with 100 cents making up R1 (one rand).

Name badges

You will receive your name badge at registration - please ensure that you wear this at all times, including the Social Functions.  Anyone not wearing their tag will unfortunately not be allowed access to the Conference, session rooms or functions.

Dress

Casual business dress is suggested.

Official language

South Africa has 11 official languages but at the Conference only ENGLISH will be spoken. No simultaneous translation will be provided. As with most languages, there are local/colloquial expressions visitors might wish to familiarize themselves with by consulting the following link: Phoning to, from, and in South Africa

Dietary requirements

We are able to cater for all reasonable preferences (vegetarian, kosher, halaal, etc.).  Please inform us in advance of your dietary needs so that the necessary arrangements can be made.

Indemnity

While every care is being taken over all arrangements, please note that neither the organisers, nor the organising committee, nor Spier Hotel and Conference Centre will be responsible for any accidents during the conference period.  Delegates must have their own personal insurance.

Disability access

Spier Hotel and Conference Centre is equipped with disabled access tamps at both the hotel and conference centre.

Personal safety for delegates

South Africa boasts a vast array of cultures, communities, sites and attractions.  Most parts of the country can be visited safely by tourists provided they take basic common-sense precautions (for ecample not walking alone in deserted areas at night and being circumspect about how much photographic equipment or flashy jewellery they carry).  Basic safety-tip guidelines will be available at hotels and ourism information offices.

Climate and weather

In Stellenbosch day temperatures in February can go up to 30 during the day and 18 degrees at night. Midwinter occurs in June and July and Midsummer in December and January. In South Africa: The climate ranges from Mediterranean in the Cape Peninsula to subtropical on the KwaZulu-Natal coast and in the North Eastern regions, while temperate conditions prevail inland: High 28 °C and Low 12 °C. 

For weather updates please check AccuWeather, or follow this link - http://www.accuweather.com/en/za/stellenbosch/301201/weather-forecast/301201

Telecommunications

South African telecommunications include four mobile service providers that ensure countrywide coverage and generally good reception in urban areas. Mobile phones can be rented at all international airports and prepaid airtime can be purchased at most retail outlets. For outgoing international calls, dial 00 plus the country and area codes of the destination concerned. Refer to telephone directories for international dialling codes, or obtain 24-hour assistance by calling 10903. For incoming international calls, the code for South Africa is +27 followed by the city code or cell phone code, dropping the first 0. Johannesburg's city code is 011 and Cape Town's city code is 021. As regards internet, most international hotels offer wireless connections in guestrooms, business centres or restaurants. Read more: Phoning to, from, and in South Africa

Medical service

South Africa does not have a national health scheme. The patient is individually responsible for settling all accounts. Travel insurance covering accidents, illness or hospitalization during your stay is strongly recommended. Access to medical care for Conference participants will be available should there be a need. A first aid clinic is situated on site within the Resort. Read more: Health Tips for Travellers 

Malaria

Malaria is found only in the Lowveld of Mpumalanga and Limpopo and on the Maputaland coast of KwaZulu-Natal. Although the incidence of malaria is rare, it would be best to take adequate precautions if you choose to visit these areas. The cheapest, safest and most effective measures against malaria are physical barriers such as a mosquito net, and the use of a good insect repellent. If you decide to take malaria prophylaxis, it is essential that the drugs are taken according to the directions on the package insert. You will need to start a week or two before entering a malaria-endemic area and should continue taking the drugs for four weeks after leaving the malaria risk area. It is advisable to consult a medical professional before embarking on a course of malaria prophylaxis.

Vaccinations

Visitors entering South Africa from a yellow fever zone must have a valid international yellow fever inoculation certificate. Immunization against cholera and small pox are not required, nor are other vaccinations required when visiting South Africa.

Liability and insurance

Registration for the Conference implies that delegates agree that neither SAVCA, the Local Organising Committee nor the Professional Conference Organiser assume any liability or responsibility for any losses, accidents or damage to person's private property. Delegates are requested to make their own arrangements for medical, travel and personal insurance. 

Currency and exchange

The South African Rand is the local currency. Foreign exchange can be done in any of the hotels. Notes come in denominations of R10, R20, R50, R100 and R200; and coins come in 5c, 10c, 20c, 50c, R1, R2 and R5. There are two R5 coins in circulation, both of which are legal currency. All transactions are rounded down to the nearest 5c. Rand (ZAR). 100 cents equals one rand. A passport will be required for ALL transactions. Read more: South African Currency etc.

Please note that there is no Foreign Exchange Bureau at the conference venue.  Please remember to exchage all money at the Cape Town International Airport, before departing to your hotel.  Alternatively, there is a Rennies Travel in the town of Stellenbosch, about 10km from Spier Hotel and Conference Centre.

Rennies Travel Stellenbosch:

Physical Address: 3rd Floor, Oude Bloemhof, Plein Street, Stellenbosch
Telephone: +27 (0) 21 861 2400/1/7
Office Hours: Mon-Fri, 08h00 - 17h00

Credit cards, shopping

The South African Rand is the local currency.

Tipping

Tipping for a range of services is common in South Africa. In restaurants the accepted standard is 10% to 15% of the total, although a gratuity will sometimes be included. Hotel porters are tipped around R20. It is also appropriate to tip taxi drivers, tour guides and hairdressers.

Electricity/voltage

The voltage throughout South Africa is 220V/50hz. Most plugs are 15 amp 3-prong or 5 amp 2-prong, in both cases with round pins. If you're bringing anything electrical, bring an adapter. Most hotels have 110 volt outlets for electric shavers and appliances. Adaptors can be bought at the airport on your arrival, and may be available at your hotel.

Time zone

Central European Time (GMT+2 hours)

Food and water

As a rule, tap water in South Africa is safe to drink, as it is ttreated and is free of harmful micro-organisms.  In hotels, restaurants and nightspots, the standards of hygiene and food preparation is top-notch.  It is safe to eat the fruit and salads and to put as much ice as you would like in your drinks.

Smoking

Smoking is prohibited in public spaces and is restricted to specific areas. 

Places of worship

Freedom of religion is enshrined in the South African constitution, and places of worship span all the world's major religions and some lesser ones too.

Visa requirements

For the majority of foreign nationals who travel to South Africa, entry is straightforward and hassle-free. All visitors must be in possession of a valid passport in order to enter the country and in some cases, a visa. To determine whether you require a visa to enter South Africa, visit the comprehensive South African Home Affairs Department. Read more: http://www.southafrica.info/travel/documents/visas.htmFOR DETAILED INFORMATION ON EVERYTHING POSSIBLY CONNECTED TO SOUTH AFRICA, please visithttp://www.southafrica.co.za/what-you-need-to-know-about-visiting-south-africa/

About Cape Town

South African TourismSouth African Tourism

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Conference Secretariat:
Scatterlings Conference & Events

Office hours: (GMT+2)
Mon - Thu: 08h30 – 17h00 
Fri: 08h30 – 16h00
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Karin Du Preez

+27 (0)21 422 2402
+27 (0)83 270 9219
karin@soafrica.com
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Lauren Gleeson

+27 (0)21 422 2402
+27 (0)81 025 4667
lauren@soafrica.com
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Carolyn Melnick
+27 (0)21 422 2402
+27 (0)82 223 1338
caro@soafrica.com
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Contact Us »

Conference Secretariat

Scatterlings Conference & Events

Tel: 021 422 2402
Office hours: (GMT+2)
Mon - Thu: 08h30 – 17h00 
Fri: 08h30 – 16h00